Packing For Business Travel: Essential Items To Bring Along

“I get ideas about what’s essential when packing my suitcase.”
-Diane von Furstenberg

Packing for business travel isn’t really so different than packing for vacation. Just like you would for any other trip, the first step is to make a list. It should include everything that you need to take with you. Prioritize by placing the most important items at the top.

Lists For Business Travel Packing

As you pack, keep this list with you and check things off of it.

Business Travel Checklist: Packing The Essentials

ID and backups

1) Identification—And Several Backups

You know how embarrassed you feel when you’re out to dinner and realize that you forgot your wallet? Now imagine doing that, but in the security line at the airport. Don’t attempt airport or business travel without your ID.

You’ll not only hold up the line behind you, but you might miss your flight. Make sure that you have the necessary ID when you need it, and bring a backup just in case!

  • Driver’s license (valid) or state ID
  • Passport (valid)
  • Birth certificate and/or Social Security card, if necessary
  • Business Licenses
  • Trade licenses
  • Operating documents
  • Any other badges or ID that may be necessary or helpful
  • First aid certification card
  • Security clearance passes

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Travel Documents

2) Travel Documents

Many airlines and other transportation companies let you access your documents via smartphone apps. While this is amazingly convenient for most people, pack a backup. Print out copies of your documents ahead of time.

Keep these on you in case your phone dies or won’t scan at the checkpoint.

 Transport Tickets & Passes

  • Many public transportation vehicles won’t take cash or accept only exact change. If you have a pass of any kind, keep it on you. You don’t want to end up late or stranded.

Itinerary  Flight Information

  • Don’t try to memorize flight, gate, or terminal numbers.
  • This information can change.
  • Keep a copy on you to cross-reference with the most up-to-date information.

Ground transportation

Boarding pass

  • You will have to scan your boarding pass and ID so many times, there’s no need to put them away.
  • Keep them handy and everything will go smoothly.

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Carry On Bag

3) The Perfect Carry-All

Every business professional needs to carry things.

How you choose to carry them is up to you. Popular options include the traditional briefcase, leather satchel or deep purse. Whatever you choose to carry, make sure you have these things inside:

Printed Copies Of Reports Or Other Documents

Don’t rely on technology for your corporate meeting presentations. Having a slideshow is great, but don’t make that your only visual aid. You don’t want to risk showing up empty handed if your laptop goes missing or gets damaged.

Office supplies:

  • Pens
  • Paper
  • Notepad
    Paper clips
  • Envelopes for receipts

When you work in the corporate business world, you’re constantly dealing with papers. Keep them organized on the go with a portable office supply kit. Fill a cosmetic bag or pencil case with small quantities of your most used items.

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Business professional

4) Business Cards

Never walk into a business meeting—or anywhere, really—without business cards. Every conversation is a networking opportunity.

You don’t have to shove your card at everyone you see. However, it’s best to have them in case your work comes up, even just in passing.

Travel Ins

5) Proof of Travel Insurance

From trip cancellation to a medical emergency, travel insurance policies can really come in handy. International insurance policies are best so that you are covered while traveling anywhere.

Depending on your policy, you may be able to get coverage or reimbursement for unexpected situations.

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Reservations

6) Lodging/Hotel Reservations

Whether you’re taking business or luxury travel, this is important.

There’s nothing worse than getting to your destination to find that there’s no record of your stay. Having your own proof of confirmation could make the difference in getting settled in and scrambling for last minute accommodations.

Clothing Professional

7) Clothing & Attire

This may sound like a given, but put clothes on the list.

Then break it down into types of clothes, or write out outfit descriptions. Remember, not every minute will be spent in a business meeting. You’ll need some everyday clothes, too.

Think of your clothing in terms of a luxury car:

  • You want something comfy, like the plush leather seats of limousine interior.
  • You want business attire that is sleek and classy, like a stretch limousine.
  • Perhaps, you want a nightlife outfit.
    • Think about something flashy and fun, like a party bus.
    • If you want something a little more traditional, go dark like the tint on your limousine windows.
  • Your shoes should be sensible.

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Toiletries for Travel

8) Toiletries

Hotels don’t always provide toiletries.

Pack some of your own, just in case. If you’re flying, make sure you keep in mind the TSA 3-1-1 rule. You can pack 3.4 oz containers into one 1 quart size zip-top bag per person.

Umbrella Travel

9) Umbrella

Booking a limousine service will keep you from having to drive in the rain. Getting caught in a surprise shower on foot is another matter.

You never know when it may start raining, especially if you are unfamiliar with the weather in a new location.

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Tips

10) Tokens Of Appreciation

It’s never a bad idea to carry a small gift.

They come in handy for things like:

Host/Hostess Gifts: You may find that you really enjoy your stay at a friends home or local bed and breakfast.

Client Appreciation: A small token of gratitude goes a long way to impress a client.

When traveling, it’s important to make sure that you pack all of your necessities. Sometimes the greatest accessory, though, is a reliable limousine rental.

A1A Airport and Limousine Company can handle all of your luxury ground transportation needs. We are based in South Florida, but service the world through our global affiliate network.

Luxury transportation is so much more than just a limo rental. Our personal concierge service provides an extra hand whenever you need one. Event planners can line up your perfect itinerary. If needed, we even offer personal protection services.

Check out our services today to see how A1A can improve your business travel experience. Continue to follow our blog to keep updated on great posts like this one!

Written By: Amber M. Smith

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