Transportation is a vital part of any wedding day plan. How many cars do you need? What kind should you rent? How long do you need them? Is hiring a limousine the best thing for our day?
The important thing is to make a transportation plan early so everyone is in the right place at the right time. Hiring a limousine is a smart way to make sure the happy couple enjoys their special day.
Before you book a stretch limo for the day, read the tips below. You’ll learn how to get the most for your money, so you can arrive in style.
1. Create a Wedding Day Timeline
Create a timeline for your wedding day. Estimate where, when, and how long you’ll be in each location. Each factor impacts your transportation plan.
Do you need transportation to a salon for hair and makeup? Where are you taking bridal party portraits?
How far away is the wedding venue? Is the reception in the same or a different location?
If you need help estimating time for make-up or photos, consult your vendors. Add extra time to the schedule as a cushion for last-minute emergencies or delays.
Book your limo 4 to 6 months before the wedding. If your wedding is near the prom season or a holiday, reserve your transportation earlier.
Demand for rentals is higher during certain times of the year. If you delay booking, you risk not getting the vehicle you want.
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2. Consider Your Budget
Most limousine companies charge by the hour. Expect a 3 or 4-hour minimum rental period.
A 3-hour rental transports the bride and groom to the ceremony in separate cars. The couple is then transported together to the reception.
When you hire a limousine, you also pay for the time you’re not in the limo. To guarantee your limo is available, it isn’t rented to during your ceremony and reception. You pay for it to standby.
If you want limo service after the reception, you pay for the time the driver waits for you.
Ask about discounts. Some hotels and transportation companies work together. You may get a discount on limos if you book a certain number of hotel rooms.
Some limo companies offer complimentary honeymoon airport transfer the day after the wedding.
Another way to reduce transportation costs is to book one large vehicle. Transport the wedding party and guests between venues on a bus or van instead of several cars.
Choose one central pickup and drop-off location to save time and money.
3. Referrals, Reviews, Research
Ask for referrals from friends and family who used a limo service. Always check online reviews.
Make sure the service has a license and insurance. Research the company’s safety record, too.
Here are some good questions to ask any limousine service:
- How old is the vehicle?
- Is a gratuity included in the rental price?
- What is the cancellation policy?
- Do you offer package deals?
- Are any extras (champagne, decorations, snacks, sunroof) included?
Get quotes and options from several companies before making a final decision. Ask to see the limo in person. If it’s a Summer wedding, test the air conditioning.
4. Read the Fine Print Before Signing a Contract
Always read the entire agreement before signing. It should list every detail of the contract:
- Hourly and Overtime Rates
- Deposit Due Date
- Cancellation Policy
- Vehicle(s) Type and Color
- Pickup and Drop-off Locations and Times
- Gratuity Policy
- Verification of License and Insurance
Talk to the limo service about what is and isn’t included. Read all the fine print and ask questions.
Be aware that some companies discount rates, then add on fees for every little thing.
A reputable service may appear to cost more. But, you save money because they include most fees and amenities.
5. Keep the Groomsmen and Bridal Party on Schedule
A limo ride is a great bonding experience for the bridal party and groomsmen. It also guarantees everyone arrives at the same time.
End worry about attendants being late by renting a vehicle that carries everyone.
Stretch limos are perfect for wedding group transportation. Make sure you have your crew when you need them.
6. Get Creative
No bride wants to pull up to the wedding in your everyday car. It’s a special day that deserves the elegance of a limousine. Your entire party will look and feel fabulous arriving in style.
After the wedding, the newlyweds can relax and celebrate with a toast. Many newlyweds use the limo as part of their photoshoot.
If a limo isn’t your style, splurge on something special. A beautiful car or SUV for the bride and groom, or a party bus for everyone.
Surprise your groom by renting his favorite car to deliver him to the ceremony. Another option is to hire a limo to have on standby to transport any guests who drink too much at the reception.
7. Consider a Shuttle for Guests
Is your wedding in a remote location or far from hotels? Is it downtown in a congested city? Are the wedding and reception venues far apart?
It’s smart to consider transportation for guests as well as the bridal party.
If the wedding is a transportation challenge for guests, rent a shuttle for them. Traveling together is fun, and it keeps everyone safe.
8. Snacks and Beverages
Ask every potential limo rental company about food and beverages. Determine what is and isn’t allowed upfront.
Some companies provide drinks for an extra cost. Other companies suggest dropping drinks off ahead of time. They chill the drinks and stock the limo.
Don’t assume the company provides food and beverages or you could come up empty on your big day.
Often, the wedding couple is too busy during the reception to eat. Arrange to stock the limo with snacks or a real meal so they can eat between locations. They’ll arrive at the reception ready to socialize and pose for photos.
Enhance Your Wedding Day by Hiring a Limousine
You want the best when hiring a limousine for your wedding. Choose a company with great referrals and experience.
Contact us today if you have questions about planning your wedding transportation.